Job Category: Finance
Job Type: Full Time
Job Location: Timmins

Job Reports to: Finance Manager
Salary: $34.73 to $43.40

Summary

Under the general direction of the Finance Manager, provides procurement and financial support to the organization in accordance with related legislation, CDSB policies and procedures, and CDSB Vision & Values.

Key Responsibilities of Position

• Develop and recommend policy related to purchasing and procurement
• Provide knowledge and guidance to all departments in accordance with CDSB’s procurement policy
• Monitor and maintain the purchase order system and related records
• Track shipments, upload shipping documents into the invoice system
• Act as the main point of contact for vendors and suppliers regarding orders, shipments, returns
• Co-ordinate vendor activities including vendor relations, accounts, gathering price data, and comparing vendor offers
• Source supplies, obtain quotes and negotiate best pricing, and assist with negotiating contracts across all departments
• Receive purchase requisitions, analyze purchase requests, identify appropriate vendors, issue purchase orders
• Assist with and/or prepare, analyze, and assess RFP’s, RFQ’s, and RFT’s
• Verify invoices against contract terms
• Develop and maintain protocols to track inventory and replenish as needed
• Oversee / Administer p-card and credit card systems
• Review and monitor purchases, including credit card purchases, to ensure compliance with CDSB policy
• Identify and implement process improvements related to procurement, purchasing, and inventory
• Perform financial analysis and internal reporting as required
• Assist with month end / year end procedures as required
• Review and compile data to assist with financial and Ministry reporting
• Other duties as required

Core Competencies

• Communication: Ability to share ideas and information clearly in a variety of ways (writing, speaking) to many different people (managers, customers, stakeholders).
• Adaptability: Ability to shift and make changes quickly in an evolving environment.
• Problem-solving: When presented with challenges, the ability to find solutions to problems when they arise.
• Strategic planning: Identify long-term goals that meet the strategic needs of departments and the organization.
• Analytical: Use critical thinking to process data and evaluate challenges and potential solutions.
• Creativity: Generating ideas and possibilities that are outside of the box.

Core Values

• Analytical skills
• Adaptability and flexibility
• Judgement
• Professionalism
• Decision-making
• Time Management
• Attention to detail

Job Requirements

• Knowledge of financial statement presentation and budget preparation
• Knowledge of government finance and procurement practices
• Knowledge and understanding of procurement best practices, tendering processes and contract management
• Must have effective analytical, research, and strategic thinking skills
• Must have strong verbal and written communication and interpersonal skills with the ability to demonstrate effective leadership skills to drive change
• Proficiency in the use of computer technology including Microsoft Office Suite, financial systems (Accpac, Yardi)
• Knowledge of risk management is an asset

Education & Experience

• Minimum of 2-year College Diploma in Business Administration or Accounting or a combination of education and experience acceptable to the employer
• Completion of, or commitment to obtain a Diploma, Certificate, or Designation in supply chain management for public procurement
• 2 years of applicable experience within an automated accounting environment

Conditions of Employment

• Satisfactory Criminal Records Check
• Must possess and maintain a valid Ontario “Class G” driver’s license and have access to a reliable vehicle
• Travel may be required.
• May be required to work irregular hours.
• Out of office work required.
• Must maintain confidentiality.
• Bilingual is an asset.

The Cochrane District Services Board is committed to equity in its policies, practices, and programs. The Board supports diversity in the work environment and ensures that applications from members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the diversification of our workplace are encouraged to apply. CDSB welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.

AN EQUAL OPPORTUNITY EMPLOYER