Posting Date:   October 9, 2025
Closing Date: October 17, 2025
Department: Growth & Infrastructure (Building/Planning Divisions)
Hours per Week: 35 hours per week
Benefits Entitlement: No
Pension Entitlement:  Yes – Employer Matched Contributions
Existing Position: Yes
Salary Level 4:   $27.40 - $32.24 (2025)
Union:   CUPE Local 434

Interviews are tentatively scheduled for October 31, 2025. Further details (including time and location) will be provided to candidates selected for interviews.

Position Summary

Under the supervision of the Manager of Planning perform all the duties of Administrative Assistant for the Building and Planning Divisions.

Duties

• Act as receptionist, for the Building and Planning Divisions and assist the general public with required information;
• Create correspondence as required including memos, reports, by-laws and building orders;
• Maintain filing system which includes scanning documents and removing documents from the electronic repository, as per the retention schedule;
• Act as timekeeper for the departments: enter payroll and maintain attendance records;
• Responsible for ordering of stationery material which includes preparing purchase orders and issuing payment;
• Prepare and circulate monthly building permit reports;
• Under the direction of the Manager of Planning, undertake circulation of Planning Act applications, notices, and compliance letters as per legislation;
• Utilize GIS to conduct property searches when address inquiries are received;
• Perform other related duties as assigned.

Qualifications

• Two-year Community College Diploma in Office Administration;
• One year of previous experience in an office setting;
• Demonstrated computer skills in Microsoft Office Suite;
• Knowledge of Payroll System, Human Resource System, GIS software and documentation control system;
• Excellent verbal and written communication skills;
• Bilingualism is considered a definite asset.

How to Apply

To apply for this position, applications must be received by the Human Resources Department no later than 4:00 pm on the closing date of October 17, 2025.

Via Email:   human_resources@timmins.ca

The City of Timmins is committed to providing a safe and supportive workplace where diversity, equity and inclusion are at the core of how we conduct business. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations throughout the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. We thank all applicants for their interest; however, only candidates under consideration will be contacted.

www.timmins.ca
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(705) 264-1331